🛍 Register as a Vendor

Interested in vending at Midwest Geobash? We’d love to hear from you!

📧 Email us at: This email address is being protected from spambots. You need JavaScript enabled to view it.
We’ll discuss your needs, availability, and confirm payment details.

👉 Please read the full information below before reaching out. It answers most common questions and helps the process go smoothly.

🧭 Vendor Space Priority

Vending space is limited and assigned in the following order:

1. ⭐ Confirmed Sponsors

2. 🔁 Previous-Year Confirmed Vendors

3. ⏱ First Come, First Served

📏 Vending Space Details

• Each vending segment is approximately 8’ x 10’

• Includes:

  • 1 front table

  • 1 back table

  • 2 chairs

• ➕ Additional tables are available for an extra fee

🗓 Vending Hours & Participation

• Vendors may operate only during scheduled “Flea Market Open” hours

• Vendor fees may be:

  • Cash payments or

  • In-kind contributions (services, merchandise, or auction items)

• Fees and contributions are negotiated with the Vendor Manager when your request is submitted

📍 Space Requests & Confirmation

• You may request a preferred location

• Final placement is at MWGB’s discretion to ensure optimal traffic flow and participation

• Your space is not confirmed until payment is received

🔌 Power & Setup

• Power is available along the walls

• Bring:

  • 🔌 100-foot extension cord

  • 🔋 Power strip (power is shared)

• Setup and teardown:

  • Allowed one hour before and one hour after Flea Market hours

  • Vendors may only occupy space during designated hours

🧾 Vendor Responsibilities

• Keep your setup within your assigned space

• Do not block aisles or neighboring vendors

• All items must be appropriate for a family-friendly geocaching event

• If you’re unsure about an item, please ask—we’re happy to help!

🔐 Security & Liability

• Spangler Arena is locked nightly at 9:00 pm, but is not considered secure

• Vendors are responsible for protecting their own merchandise

• MWGB is not responsible for loss or theft

🏟 Spangler Arena Vendor Area

• Vendors are set up along the wall near the large doors

• 🚗 One vehicle may be parked on the grass, provided it does not block traffic

• Flooring is a mix of concrete and dirt

  • Cover items to protect from dust when not in use

• The arena is not air-conditioned

  • Bring fans for hot weather

  • Secure displays against wind

• 🚻 Restrooms are available nearby

• 🍔 Food vendors are close, but food service is not included with vending fees

• Please respect the reserved central area for the event stage

📶 Internet & Connectivity

• Third-party Wi-Fi may be available for a fee, but reliability varies

• 📱 Cell data is strongly recommended for POS or payment systems

• Verizon generally has the best coverage on the fairgrounds

📐 Spangler Arena Layout