Camping and Venue Policies PDF Print E-mail

Midwest Geobash Is A Private Event

Although any/all Geocachers or persons interested in Geocaching are invited to attend MWGB, you understand your attendance at the venue means you are a Guest of the Midwest Geocaching Foundation, Ltd.  As a guest, you are required to follow our grounds policies and conduct policies.  Any Guest found to be in violation of any policy, written or otherwise, may be asked to leave the venue and not return.

Use of Power / Facilities

You accept all responsibility for use of power and other facilities provided. WE ARE NOT RESPONSIBLE FOR DAMAGE OR LOSS DUE TO MISUSE OR INCORRECT POWER DESIGNATIONS FOR HOOKUPS.

Quality of Provided Campsite Data

The campsite information in our database has been compiled by volunteers. We have made a best effort to provide accurate data for guidance purposes only. If your reserved site does not match the data provided - we will do everything we can to accommodate you or credit you for missing amenities at the time of your arrival.

Event Staff / Volunteers

You can easily find an event staff member by looking for the people wearing green lanyards. Or anyone that simply just looks harried and tired. :) Please give our volunteers and staff the utmost respect and cooperation.

Check-in / Check-out

Check-in begins Thursday morning at the time posted in the schedule (usually 10am). Checkout time is no later than 3pm on Sunday. All persons camping, please use the posted entrance to enter the campgrounds. Check in with the camp management volunteers if they are on duty. If it is after hours (before 10am, after 5pm) or no event volunteers are on duty, find your site using the site ID and set up. Please remember - Your site is to the right of the stake. If you are unsure, please find an event volunteer prior to setting up.

Fees

Camping can be paid in advance via the registration tool or at the event. People reserving camping via the registration tool get a discounted rate. There is a limit of 6 persons camping in a site and all site infrastructure (tents, trailers, etc) must fit on the site. If your setup exceeds the space available, you may be asked to reserve an additional site(s) to accommodate a larger setup. Sharing sites between parties is permitted within the 6 person per site limit.

Non Payment

Payment for pre-pay camping is your sole responsibility. Reservations made online may be canceled if payment is not arranged within 48 hours of reserving your site(s).

No Refunds

Refunds shall not be issued nor credits offered for partial use or non-use of camping spaces reserved and paid for.  You are welcome to offer the site to another camper and/or sell it at your discretion if you are unable to attend.

Campfires

Campfires are permitted within your campsite.  Campfires need to be contained (fire-ring, make a rock circle, barricade with extra firewood) and should not be built under or near flammable items like trees, posts, or power lines.  We do not provide fire rings.  You should plan accordingly by bringing a safe fire ring, cinder blocks to construct a ring, etc.  Campsite fires should be "cooking fire" sized fires - i.e. please do not build a "bonfire" in your campsite :)  Event staff may ask you to move or extinguish your fire if determined to be hazardous (use your best judgment and there should be no issues).  One free load of firewood is included with each camping reservation and may be redeemed when the firewood guy comes around.  You need to pick up your ticket at Will Call.  Additional loads of firewood may be purchased from the firewood guy as he drives around.  

Parking

You can park cars at your campsite, though may not block the roads or encroach onto other camper’s sites. Additional parking is available away from your site.

Showers and Restrooms

There are showers and restrooms available throughout the venue. These are available for use by all persons attending. Showers are limited in number, we recommend anyone with a personal/portable shower plan on bringing it. If you have special needs or concerns, please contact us at This e-mail address is being protected from spambots, you need JavaScript enabled to view it  prior to the event to discuss.

Alcohol Policy

Alcohol will be permitted in your personal campsite in a manner that does not impact the enjoyment of your neighbors' sites and in other designated areas (Area 51) only. We request that campers and attendees both respect this request to ensure the event remains family-friendly. Please be responsible and do not drive after drinking. If you need to stay the night, please speak with one of our host campers or event staff about finding accommodations.

Guests under the age of 21 are not permitted in/around the tent at Area 51.  Any guest found willfully violating this policy will be asked to leave the area and possibly the event.  Parents should accompany children at all times at Area 51.   Any children of event guests may be asked to leave Area 51 if unaccompanied.

Visiting Hours

24 hours a day!

Pets

Pets are most welcome. Please keep them on a leash when in the camp areas, etc. and please be sure to clean up after them. While pets are allowed and (even) encouraged, we cannot permit animals into the buildings.

Quiet Hours

We request in the general camping areas that quiet hours be observed from 10pm-7am daily.  Music, talking, and general rambunctiousness is welcome 24 hours a day in Area 51. 

Emergencies:

Please call 911 immediately and notify an event staffer in the event of an emergency.

ATVs

ATV use will not be permitted by attendees at the event ground. Event staff may employ ATVs outside of quiet hours.

Misc. Items

Campers and attendees are responsible for any damage they or their guests inflict upon the property of the event venue.
Illegal drugs, fireworks, firearms, slingshots, bows and arrows and other propellant devices are not permitted on the event grounds.
DO NOT BRING FIREWOOD WITH YOU.  This is an Emerald Ash Borer quarantine area and/or you may be coming from a quarantine area.  A free load of firewood is provided to each campsite and you can purchase additional loads as needed at reasonable prices at the venue or from nearby vendors/stores.
Please make sure your area is clean and clear of trash. Use provided receptacles to deposit full trash bags
We (that's everyone) are responsible for cleaning restrooms and emptying full trash barrels during the event.  Please keep the facilities clean and if you can help with a full barrel, they need to be run to a dumpster.  If a restroom is in need of supplies, find a volunteer and we'll re-stock toilet paper, paper towels, etc.
Please also remember to CITO as you walk around the grounds.
Please maintain a speed of 10mph or under when driving on the event grounds.

Conduct Policy

  • You agree to conduct yourself in a respectful and family-friendly manner at all times during the event. You agree to adhere to these policies. The event organizers may request that you leave if it is determined that your conduct is detrimental to others' enjoyment of the event. Under this condition, you agree that you will leave immediately and willfully if requested to do so. Failure to vacate the premises willfully upon request will result in the involvement of local law enforcement.
    • Last Updated ( Monday, 21 June 2010 11:36 )
     

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    MWGB Stats

    1200 people registered.

    CAMPING INFO
    272 camp sites booked.
    188 sites available.

    HOTEL INFO
    7 booked @ Super 8.
    4 booked @ Arrowhead.
    31 booked @ Best Western.
    39 booked @ Holiday Inn.
    100 are Day Trippin'